The November 14, 2018 Regular Trustee Meeting was called to order by President Robert Altenburg at 7:00 PM in the Rainbow Room at Pickstown, SD.

The Pledge of Allegiance was recited.

Present: Robert Altenburg, Craig Hibbs, Larry Lucas, Brenton Fuchs, Dennis Nielsen, Maintenance Mark Fortuna, Finance Officer Carol Berndt. Also Present: Mike Jansen, Deb Lucas, Dee Denekas, Glenn and Karen Schneider, Leo Roeder, Sue Schultz, Sally Kirwan, Karl Sybesma of A-1 Roofing and Insulations Systems, and Cindy Broyhill.

Altenburg opened the floor for public comment.

Motion by Altenburg, seconded by Hibbs to approve the agenda with moving Karl Sybesma up in the order. All voted aye. Motion carried.

Altenburg recognized Karl Sybesma; he explained the process and the warranty with the roofing system. The process to restore the roof on the CSI Warehouse would be; to inspect and approve the roof (this has been done), the roof would be cleaned and rinsed, bolts would be redone, edge metal would be refastened, then the epoxy primer would be strayed down and then the rubber roofing would be sprayed, and then a final inspection would be done.

The board looked over the estimate of $24,588.00 there was a question on the warranty. The time line would be summer of 2019. Karl was asked to get an estimate with the 20 year warranty.

Motion by Lucas, seconded by Fuchs to approve the minutes of the October 10, 2018 regular Trustee Meeting. All voted aye. Motion carried.

Presentation of Claims: Payroll: Finance Office 2,235.68 (Salaries), Maintenance Dept 3,657.22 (Salaries), Trustees/Building Inspector 821.15 (Salary), IRS 1,824.97 (Withholding), SD Retirement System 945.72 (Retirement). General Fund: Bomgaars 34.73 (supplies), Commercial State Bank 25.00 (ACH Fee), Dave’s Service 62.50 (Tire repair) Country Pride 101.94 (spray), Craig’s Heating 72.00 (filters), Current Solutions 867.86 (Shop/Center light), Ft. Randall Telephone 104.10 (Office phone), G & H tree Service 462.50 (Trimming), Health Pool of SD 2,173.97 (Insurance), Mark’s Machinery 69.05 (Hose for loader), McLeod’s 118.46 (office supplies), Myers Sanitation 60.00 (Collection fee), Office Products 35.00 (Service Contract), Petty Cash 60.00 (Recording Fees), Powers Port A Pot 400.00 (Sept/Oct Fees), Productivity Plus 117.83 (Parts from Titan), S & K Truck Wash 152.00 (Tanks), SDML Workman Comp Insurance 2,017.00 (2019 Premium), Titan Machinery 11,885.00 (Bucket and grapple), Wagner Auto 62.95 (oil filters), Wagner Building Supply 167.44 (Pump Rental), Wagner Post 149.41 (publishing). Water Fund: Dept. of Revenue 196.00 (Water Testing), Core and Main 390.74 (Part for bulk water hose), Myron Hurtel 310.00 (Trash pump), Randall Community Water 4,263.6 (Water). Electric Fund: Ft. Randall Telephone 5.00 (Cable Rent), Charles Mix Electric 577.75 (Stad-by Fee/Service Call), Dept. of Revenue 1,068.41 (Sales Tax), East River 498.00 (Transition Fee), G & H Tree Service 925.00 (Trimming). Sewer Fund: Dept. of Revenue 357.00 (Discharge Testing). Total Claims $37,274.99

Motion by Altenburg, seconded by Lucas to approve the claims. All voted aye. Motion carried.

Motion by Hibbs, seconded by Fuchs to approve Building Permit 2018-16 for Fred Kirwan for cement driveway. All voted aye. Motion carried.

At this time the board opened the floor for Committee reports.

Motion by Nielsen, seconded by Hibbs to approve the Financial Reports. All voted aye. Motion carried.

Mark Fortuna presented his monthly maintenance report.

Fortuna brought several quotes for a gator with the state bid.

Motions by Hibbs, seconded by Lucas to purchase the 2018 John Deere Gator from Plains Equipment Group of O’Neill for $12,661.56. All voted aye. Motion carried.

He explained that he has trimmed trees and had pumped the storm shelter out and now it has filled back in about 2-3 ft, he has finished the street signs, there is a training in Mitchell with District III and Brosz Engineering to get smaller towns to go together to bid chip sealing, he and Altenburg will attend the class tomorrow.

MRES is going to come with a digital infrared camera and do the 4 city buildings; they would also able to do this with lines and transformers at a later date. He would like to set a maintenance program for the electric system, one being having the pole tested.

Brosz and SD Rural Water were here with the camera to do lines, there were several on the golf course they could not get the camera up, they did find several area of concern, across the highway from the motel to the storage shed the manhole cover is slide which has allow rain water and debris to enter the pipe. He got a quote of $.85 a foot and mobilization of $288.00 from Bender’s to clean that line, he is trying to coordinate a time to clean this line. He report that we again discharging the Lagoon.

Lucas asked if we are going to move forward with the ordinance to bane sump pumps into the sanitary sewer year round. Altenburg felt we need to have options for those with major water issues prior to putting that ordinance in place.

Motion by Altenburg, seconded by Fuchs to approve the maintenance report. All voted aye. Motion carried.

Karl Sybesma of A-1 Roofing and Insulations System came back with a quote of $31,198.00, on a roof with a 20 year warranty.

Motion by Nielsen, seconded by Altenburg to accept the bid move forward with the installation in early 2019. All voted aye. Motion carried

Karen Schneider thanked the board for the use of the Rainbow Room and thanked Mark for all his help with the Craft Fair.

Old Business:

At this time the board looked at revised drawing of lots along Abdnor Drive.

Motion by Altenburg, seconded by Lucas to send on to Planning and Zoning for their approval. All voted aye. Motion carried.

A discussed as to what should be our next step on fixing up city building. Lucas thought we should use our reserve funds if we intend to fix the building up, since in a typical year our general fund revenue does not exceed our expenses. Nielsen thought the building are useable as is, he feels the build is comparable to a lot of building in the area. He feels we could use as is without spending a great deal of money.

Fortuna informed the board that the furnace is not currently working. Parts have been ordered, but there are some issues which need to be addressed.

Nielsen felt we should get some quotes on the repair of the Rainbow Room roof and go from there.

New Business:

Motion by Nielsen, seconded by Hibbs to approve the license renewals for Knotheads, Randall Hill Country Club and Abby’s. All voted aye. Motion carried.

Amy Hoilien was not present so Nielsen explained she had concerns to regarding drainage in the area of their duplex. Fortuna along with some of the fire department members have flushed out several culverts, he feels that some of the ditches in town need to be cleaned out so they drain, this may require cutting many of the ditches down where they have been filled in.

Motion by Altenburg, seconded by Lucas to approve Finance Officer signing the Insurance Renewal for 2019. All voted aye. Motion carried.

Motion by Nielsen, seconded by Hibbs to approve President Altenburg signing the Charles Mix Hazard Mitigation Plan Update. All voted aye. Motion carried

Motion by Hibbs, seconded by Lucas to adjourn. All voted aye. Motion carried.

Meeting adjourned at 8:18 pm.

Next regular meeting will be December 12th at 7:00 pm at the Rainbow Room.

__________________________

Robert Altenburg

President, Board of Trustees

__________________________

Carol Berndt

Finance Officer

Publish once at the total approximate cost of: $75.74.

Published: November 28, 2018